Editorial Governance (Team and Roles)

Editorial Governance Structure of the Philippine Journal of Nursing

As the official peer-reviewed publication of the Philippine Nurses Association, the Philippine Journal of Nursing plays a critical role in disseminating high-quality nursing research, advancing evidence-based practice, and promoting scholarly dialogue within the healthcare community. Defining clear roles, responsibilities, quality metrics, and ethical guidelines ensures editorial independence, scientific integrity, and compliance with international publishing standards, thereby supporting the journal’s continuous improvement and global indexing objectives.

Composition

The journal shall be managed by an Editorial team composed of:

  • Editor-in-Chief
  • Associate Editors
  • Managing Editor
  • Editorial Coordinator/Assistant

Appointment and Term

The editorial team shall be appointed by the leadership of the Philippine Nurses Association with a formal designation.

Roles and Responsibilities

Editor-in-Chief

  • Has full authority over editorial decisions.
  • Safeguards scientific integrity and ethical standards.
  • Ensures compliance with international editorial best practices.
  • Represents the journal in academic and indexing forums.

Associate Editors

Oversee the peer review process, which includes:

  • Identifying/assigning suitable peer reviewers and need for additional subject matter experts (e.g., radiologists, pathologists, statisticians)
  • Coordinating with peer reviewers as review process is ongoing
  • Collating the review decisions and preparing an editorial recommendation to the Editor-in-Chief
  • Facilitating further review if warranted

Managing Editor

  • Acts as deputy of the Editor-in-Chief in overseeing operational workflows and day-to-day operations and publication concerns of the journal.
  • Ensures compliance with timelines for issue publication.
  • Oversees work of Editorial Coordinator/Assistant.
  • Assigns articles to Associate Editors for Peer Review upon consultation with the Editor-in-Chief.

Copyeditor

  • Ensures grammatical accuracy, clarity, and readability of manuscripts.
  • Enforces consistency and adherence to the journal’s style guide.
  • Verifies internal consistency of text, tables, figures, and references.
  • Ensures proper formatting and structural compliance with journal requirements.
  • Communicates queries and clarifications with authors and editors prior to publication.

Layout Artist

  • Establishes structural blueprint of the PJN upon consultation with the Editorial Team and approval of the Editor-in-Chief.
  • Imports Associate Editor-approved, Peer-reviewed and Copyedited version and transforms each article into a clean, image-optimized, and publication-ready format.
  • Compiles the individual articles (and other pages) into an organized and cohesive issue ready for export (print or PDF).

Editorial Coordinator/Assistant

  • Performs initial screening of submissions for compliance to journal policies and instructions to authors, including completeness of forms and adherence to journal formatting and style guides.
  • Maintains OJS System and website.
  • Coordinates communication among authors, reviewers, and editors.
  • Coordinates with the copyeditor, layout artist, and printing press.
  • Manages day-to-day journal office concerns.